We worked with the HR department at Deakin University to build a template that would allow staff across different faculties and campuses to build tailored position descriptions that were on-brand, with the right information and able to be used by all staff.
Project scope & features
- Build for Word using Office 365 on PC in a non-macro environment
- Seven different layout sections
- The ability to drop-in a number of separate content layouts
- Arial font throughout
- One Word template with multiple drop-in sections
Deakin needed a single Word ‘position description’ template for use across a range of different faculties. Previously this had been laid out in InDesign by a limited number of internal staff. The challenge was to create a single template that could be adapted for a range of different criteria, including four faculties, twenty schools, ten job roles and four locations. The template had to include a standard editable cover and a fixed ‘appointment process’ page and be able to be used across a range of different teams. It had to be robust and simple to use, as well as matching the previous InDesign layout.
HR manager, Deakin University
We decided to manage the different sections using specifically placed and highlighted Building Block Gallery Content Controls and included simple and intuitive user instructions. We also provided a concise three-page User Guidelines PDF and held an online training session for the main stakeholders.
The Building Blocks Content Control was highlighted in yellow to make it easy to find within the template, and included simple ‘Click to add…’ instructions. The available options were limited to a particular Custom Gallery so only the relevant contents were available from any given drop-down list. Once a new section is added, the drop-down list remains available and a replacement can be easily dropped in to overwrite the current section.
Why we liked it
This was a particularly enjoyable template to build, with a pleasing design which, even without the functionality requirements, threw up some interesting challenges, such as custom shapes, replaceable images with overlapping text and variable columns. We especially enjoyed working with the team at Deakin to find a solution to their requirements, and it was rewarding to push the capabilities of Word without using macros.